THE TOP 3 WAYS YOU MIGHT BE UNDERMINING YOUR PRINT PRODUCTIVITY

Despite rapid digital transformation, printing and copying remain essential functions in most offices. Yet many organizations unknowingly allow inefficiencies to erode productivity, increase costs, and frustrate employees. Here are the top three factors that most commonly diminish print and copy productivity in today’s office environment.

1. Outdated or Poorly Managed Print Infrastructure

Aging printers, copiers, and multifunction devices are a major productivity drain. Slow print speeds, frequent paper jams, inconsistent print quality, and unexpected downtime force employees to wait, troubleshoot, or seek alternative devices. Without proactive maintenance or centralized management, IT teams often operate in reactive mode, fixing problems only after productivity has already suffered.

Impact: Increased downtime, employee frustration, and higher support costs.

2. Lack of Standardization and Visibility

Many offices operate with a patchwork of different printer models, drivers, and vendors. This lack of standardization complicates support, increases training requirements, and makes supply management inefficient. Additionally, without visibility into print usage, organizations struggle to identify waste, overprinting, or underutilized devices.

Impact: Inefficient workflows, higher consumable costs, and limited ability to optimize resources.

3. Inefficient Workflows and Manual Processes

Print and copy productivity is also reduced by outdated workflows. Manual steps such as walking to shared devices, reprinting due to errors, or scanning and re-keying paper documents consume valuable time. In environments without secure print release, users may also experience delays retrieving documents or risk printing sensitive information incorrectly.

Impact: Lost time, security risks, and unnecessary rework.

Why a Local Provider Makes the Difference

While print and copier manufacturers offer assessments, they often focus narrowly on their own hardware and product roadmaps. A local service provider brings a broader, more practical perspective. A local provider like WJ Office understands the realities of your day-to-day operations because they support businesses in your area, not just device portfolios. Their analysis is brand-agnostic, centered on performance, workflow efficiency, and cost control—not on pushing a specific model or upgrade cycle.

Additionally, local providers offer:

• Faster response and on-site expertise, with technicians who know your environment

• Customized recommendations aligned with your business goals, space constraints, and growth plans

• Ongoing accountability, ensuring improvements are implemented and sustained—not just recommended

  
  

In short, a local analysis is grounded in real-world usage and long-term partnership, not one-size-fits-all manufacturer guidance.

Take the Next Step Toward Better Print Productivity

If these challenges sound familiar, it may be time for a closer look at your print environment. WJ Office offers a free Print Productivity Analysis designed to uncover hidden inefficiencies, reduce unnecessary costs, and improve print and copy performance across your organization.

This no-obligation assessment evaluates your current print usage, identifies opportunities for optimization, and delivers clear, actionable recommendations you can trust.

Contact WJ Office today to schedule your free Print Productivity Analysis—and turn your print environment into a productivity advantage, supported by a local partner who understands your business.